Outlook - Outlook Express Backup how to

[vallery_w]

I need to upgrade from Windows Me to Windows Xp, anyone can please tell me how can I backup everything in Outlook Express for an easy restore after reinstalling Windows?

[Lyte]

Hey Vallery,

Welcome to PC101!

Here's ya go, straight from Microsoft....

How to make a backup copy of a .pst file (.pst, how Outlook is stored)

If you are not using Outlook with Microsoft Exchange Server, Outlook stores all of its data in a .pst file. If you want to back up or to export a particular folder, such as a Contacts or a Calendar folder, go to the "How to export .pst data." section .

Use the following steps to back up the whole .pst file: 1. Quit any messaging programs such as Outlook, Microsoft Exchange, or Microsoft Windows Messaging.

2. Click Start, point to Settings, and then click Control Panel.
3. Double-click the Mail icon.
4. Click the Show Profiles button.
5. Click the appropriate profile, and then click Properties.
6. Click the Data Files button.
7. Click the Personal Folders Service that you want to back up. By default, this service is called Personal Folders. However, this service may have been named something else.

Note You may have more than one Personal Folders service in your profile. If this is true, you must back up each set of .pst files separately.

If there are not any Personal Folders services in your profile and you have been able to store information such as messages, contacts, or appointments in Outlook, your information is most likely being stored in a mailbox on an Exchange Server. If this is true, see the "Data on a Microsoft Exchange Server" section.

8. Click Settings, and then note the path and file name that is listed.

Note The .pst file contains all data that is stored in the MAPI folders that are used by Outlook in that file. If the file may be too large to place on a floppy disk. If this is true, use a CD-ROM or other portable drive device. You can reduce the size of a .pst file when you click Compact Now.

9. Close all of the Properties windows.
10. Make a copy of the file that you noted in step 5 by using Windows Explorer or My Computer.

You may have to restore a .pst file from a removable media, such as a floppy disk drive, a portable drive device, a CD-ROM, a magnetic tape drive, or any other storage media. To do so, copy the backup copy of the file that you just created from the storage media back to the computer hard disk drive.

When you do this, make sure that the Read-Only attribute is cleared. If this attribute is selected, you may receive the following error message:

The specified device, file, or path could not be accessed. It may have been deleted, it may be in use, you may be experiencing network problems, or you may not have sufficient permission to access it. Close any application using this file and try again.

There is additional information on this process to be found here.

And there's a "Microsoft Outlook Personal Folders Backup tool" that might apply to your needs.

I've not tried either process so let us know how things go!

Lyte

[DreamSync]

Originally Posted by Lyte

Hey Vallery,

Welcome to PC101!

Here's ya go, straight from Microsoft....

How to make a backup copy of a .pst file (.pst, how Outlook is stored)

If you are not using Outlook with Microsoft Exchange Server, Outlook stores all of its data in a .pst file. If you want to back up or to export a particular folder, such as a Contacts or a Calendar folder, go to the "How to export .pst data." section .

Use the following steps to back up the whole .pst file: 1. Quit any messaging programs such as Outlook, Microsoft Exchange, or Microsoft Windows Messaging.

2. Click Start, point to Settings, and then click Control Panel.
3. Double-click the Mail icon.
4. Click the Show Profiles button.
5. Click the appropriate profile, and then click Properties.
6. Click the Data Files button.
7. Click the Personal Folders Service that you want to back up. By default, this service is called Personal Folders. However, this service may have been named something else.

Note You may have more than one Personal Folders service in your profile. If this is true, you must back up each set of .pst files separately.

If there are not any Personal Folders services in your profile and you have been able to store information such as messages, contacts, or appointments in Outlook, your information is most likely being stored in a mailbox on an Exchange Server. If this is true, see the "Data on a Microsoft Exchange Server" section.

8. Click Settings, and then note the path and file name that is listed.

Note The .pst file contains all data that is stored in the MAPI folders that are used by Outlook in that file. If the file may be too large to place on a floppy disk. If this is true, use a CD-ROM or other portable drive device. You can reduce the size of a .pst file when you click Compact Now.

9. Close all of the Properties windows.
10. Make a copy of the file that you noted in step 5 by using Windows Explorer or My Computer.

You may have to restore a .pst file from a removable media, such as a floppy disk drive, a portable drive device, a CD-ROM, a magnetic tape drive, or any other storage media. To do so, copy the backup copy of the file that you just created from the storage media back to the computer hard disk drive.

When you do this, make sure that the Read-Only attribute is cleared. If this attribute is selected, you may receive the following error message:

The specified device, file, or path could not be accessed. It may have been deleted, it may be in use, you may be experiencing network problems, or you may not have sufficient permission to access it. Close any application using this file and try again.

There is additional information on this process to be found here.

And there's a "Microsoft Outlook Personal Folders Backup tool" that might apply to your needs.

I've not tried either process so let us know how things go!

Lyte

I might add it is a good idea to make a backup of your mailbox regularly even if you are not re-installing windows. You never know when something might go wrong with your pc. It can really hurt to lose information that may have been sitting in your mailbox depending on how important it is.

[vallery_w]

Thanks for your help!I find a very good solution:

Google: "OUTLOOK EXPRESS BACKUP EXPERT"

EDIT: Link removed.

[Lyte]

Hey Vallery,

Glad you found your solution!

Lyte

[dking1612]

Hi Will,
It has been some time since your last assistance. A lass I am in need of your expert assistance again.
Here are my situations.
1.) I need to make my Microsoft Outlook express available from anywhere I am. I spend time away from home and I have to check email for business purposes.

2.) I need to add an address to my Outlook Express for Federal Compliance for my business which just incorporated. They say it must be like this...info@scrappinnanasplace.com ......How do I do that?

3.) For some very odd reason My Documents will freeze anytime I try to click an item in there. Funny...When I am in a photo program I can pull up my pictures, but if I try to pull up my pictures just by opening My documents it's freeze city.

Will, Sorry to ask for so much help, but when it rains it pours.....The number 1 issue I need to deal with first is problem number 2, do to having make the compliance for State and Fed.....for business.

Thanks, Will for all your valuable time and expert help....Debi

[Lyte]

Hello Debi,

Welcome to PC101.... if I've not welcomed you before!

As to your first question, the link here may be of assistance. Scroll down and look for "Using Outlook Web Access" That could be what you're looking for!

For your second question... adding an email address I refer you to this link. Do you mean you need to add an address to your website that is info@scrappin... com?? One that people will see on your website and use to contact you? If so, that would be done through your websites cpanel (control panel) where it would say "add email address" or some such.

As for your third question... hmm, that one's got me. Lemme look around and see what I find.

Lyte