Outlook - Outlook: Not just for emails!

[Lyte]

Creating and Managing Tasks in Outlook

Did you know you can set up Outlook to keep track of your tasks?! Outlooks Task window tell you what you need to do, when you need to do it, and whether you should have done it a week ago!

On the Tasks window list, due dates how close you are to meeting or missing deadlines. A gray line appears across tasks that you complete. And Tasks that are overdue appear in red.

Entering a task in the Tasks window

If you want to get your task set up just right, follow these steps:

1. Click the New button, press Ctrl+N, or choose Action --> New Task.
2. You see the Task form. This form has places where you can enter all kinds of information about your task.
3. In the Task form, describe the task.
4. Enter start and due dates.
5. Describe the task's status.
6. Prioritize the task.
7. Write down any notes you might need to remember about the task.
8. Click the Save and Close button when you finish describing the task.

By clicking the Recurrence button in the Task form, you can enter a task that gets repeated over and over again. In the Task Recurrence dialog box, describe how often the task recurs. Outlook marks recurring tasks in the Task window with an unusual icon.

Use the Details tab of the Task form to track the hours that you work on a project, the companies you work for, and how many miles you log going to a fro in your work.

Handling and managing tasks

Here are some tips for handling and managing tasks:

To mark a task complete - Click the check box beside the task name in the Task window. Outlook draws a line through completed tasks.
To delete a task - Select the task and click the Delete button or press Ctrl+D.
To edit a task - Double-click a task in the Task window to open the Task form and change the particulars there.
Change view task window - Open the Current View drop-down menu and choose the view that can most likely turn up the task you're looking for.
Categorize tasks - Assign tasks to categories and choose By Category in the Current View drop-down menu to arrange tasks by category.
Use the Find command - If worse comes to worst, you can always resort to the Find command to find a stray task